Oh, agreed! The water cart didn't make it around to me at last year's Gary Con, but that was because they were short on volunteers. The hotel was great - I ate all of my meals at the game table, and it was a real lifesaver - as were the comp'ed sodas, which I thought was a nice touch.
This is, again, why Gary Con is a cut above a lot of conventions - of all types. I keep getting asked if I will come to so-and-so's convention, and I keep pointing out that it's going to have to be of the same 'quality of life' as Gary Con; I simply can't do anything less, given my shortages in stamina and energy levels. Now, admittedly it's also wanting me to run games - my kind of spectacle is apparently seen as a marketing advantage for conventions - but it does come with a cost in 'installed technology' and logistics. When I bring all this up, the conversation always stops dead as most event organizers are simply not aware of the magnitude of the effort needed to run a trade show booth or demo games like we used to do at AGI, or even just putting on The Big Game for the attendees.
I don't really have a good answer to any of this, either. I've done all I can on my end, by building 'pre-packed' games that require a minimal footprint and logistics, and by making everything I own as multi-purpose and as durable as possible - but there almost seems to be a sort of culture shock when people contemplate what goes into the show production. Had the same issues in doing masquerades at F/SF cons, which is why Costumers' Guild West did "The Masquerade Manual".
On the other had, made sixteen square feet of Underworld / 'dungeon' tiles done this evening in a couple of hours. Used up all the off-cuts from the modular terrain tiles and some paper from the crafts store - total cost, $12.00. It's been a very fun day!
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